ON MINIGRANTS AND SHARED GOVERNANCE (Guest Post)

Outside Lafayette, La. on October 27, 2018

By Leslie Bary, University of Louisiana at Lafayette

I just wrote a mini-grant for $858, to cover flight and hotel for a speaker. To justify the choice of speaker and the validity of event, I composed a few hundred words, to explain to an audience out of field and possibly outside of academia why one invites speakers from other institutions to share their expertise. My speaker is a full professor and department chair at a major research institution. They are a noted scholar in our field of Latin American Studies. Their appropriateness as a speaker is not in the slightest doubt. 

In the past, the $858 would have come out of a departmental speaker budget. I would not have to spend the afternoon explaining in words of one syllable why the event was being held and who the person was, nor creating documentation to prove I really had looked up and compared flight costs. But that was how I spent a lot of time today that would otherwise have been dedicated to research and teaching. 

I have been a professor for many years and before that, I was a graduate student with a teaching role. I have written many small internal grants. Initially, it was only one every couple of years, for special activities like summer research travel. Now almost every routine activity requires a mini-grant. The five-year vita I recently prepared listed ten in a category I now call “Selected Internal Funding.” A complete list would have crowded the document, since as departmental budgets shrink, funding requests for everyday operations are needed more and more often.

I have never been turned down for a funding request. Never. I suspect the reason is that the institution funds all legitimate proposals. I repeat, these grants are for amounts that in the past department chairs or deans would have controlled and would have simply authorized. They would do this not out of corruption or favoritism, but because they were familiar with the field and could exercise good judgment about it.

When I raise this issue, some faculty say they have given up writing mini-grants and only apply for major external grants. I am also a good writer of these, but major grants, at least in my field, do not fund everyday operations. And by major grants I mean grants from national research organizations like the NEH or ACLS. I do not mean fundraising. I also lobby civic organizations to support campus projects, but such fundraising covers different kinds of activities than do research grants to the Guggenheim Foundation. 

The mini-grants address needs not covered by other mechanisms. That is why I continue to apply. I do have some better paid and wealthier colleagues who dispense with the mini-grants and support university activities with personal funds, but they are few. Others take consulting gigs to substitute for the mini-grants, pointing out that if it takes five hours to write and then administer a mini-grant for $750, and they can raise $750 in three hours’ consulting, they’ll do the consulting. 

My research office suggests that applying for mini-grants helps us to reflect and articulate our research programs to ourselves. The fact is it doesn’t. Writing a book proposal or a major external grant can do that, just as updating and reformatting a vita can help rethink a career trajectory. But explaining basic things like why we go to conferences or, as I did for one mini-grant, why professors read books, does not help me clarify my ideas. At the outside, it might help explain what I am doing to an uninformed auditor. But that kind of explanation to such a person makes a negative contribution to my scholarly life.

The formulae for the mini-grants typically imitate those of major grants in the sciences, as does the idea that everything done should be grant funded. But in these fields, people spend as much as half of their work time applying for the funds they need to do their jobs. Rather than address that impractical situation, universities now replicate it at every level. The exercise seems particularly absurd when we are asked by our university to defend our job positions, or to explain that conducting research is part of our contract with them, and we are complying. 

But what is happening here? Every time there is a new, allegedly competitive, centralized internal funding opportunity, it is presented as new funding intended to help us, yet simultaneously, money disappears from regular departmental budgets and the regular library budget. A central committee reviews all the proposals, and individual units across campus lose autonomy. The university says this reduces “siloing.” In some cases it can be fairer since there are always people involved who do not know the applicants. But overall, it seems to be about a reduction in shared governance.

That is to say that every mini-grant application is a symptom of a department without a budget and, in the case of many of mine, a library without materials. When departments do not have budgets for research and libraries do not have them for materials, and faculty instead apply for funding to a mysterious committee in Academic Affairs, that committee has taken over functions that multiple department chairs, librarians, and others would have shared in the past. This is a concentration of power in a rather faceless group. Even if there were a Senate committee administering such things, the atmosphere would be less corporate. 

I note further that Human Resources nowadays is not a department of my university, but a service we have outsourced to a corporate “partner.” People who have increasing power over us are not colleagues or university employees. I wonder when the same will happen to the committee that judges the mini-grants.

What should be happening instead? Universities should restore department budgets for routine scholarly activities that are central to university education, central for undergraduate students as much as for everyone else. This would increase the use of decentralized academic expertise, lodged in departments, which would in turn increase the efficiency of the overall system. And it would reduce the excessive administrative labor of the many, many scholars in my position.

University of Louisiana, Lafayette on October 25, 2018